Jobs

Job Responsibilities

Operational Management and Internal Control:

• Ensures that all Finance and Logistics procedures are consistent with corporate and regional standards, are clearly defined and understood and are operated effectively throughout the programme.  Ensures effective, timely and accurate functioning and monitoring of the OI and EA and financial systems including maintaining the completeness and integrity of data within the system, generating necessary reports and authorising monthly data compilation in the system.
• Contributes to the design of and oversee the preparation of regular (monthly/quarterly) management reports (QMRs) to meet the needs of programme managers within the programme and also meet the requirements for regular reporting set by the Regional Platform and the EA, ensuring timeliness and accuracy.
• Supports the CR, Program Mangers, Fundraising Manager, and other programme staff, in the preparation of programme and project budgets, and manage the preparation of financial projections/forecasts on a regular basis.
• Responsible for ensuring Bank Mandates and Delegation of Authorities updates.
• Responsible for ensuring that all offices have enough funds for programme implementation
• Responsible for ensuring that all transactions/finance reports have clear and complete audit trail both for internal and external audits
• Acts as direct contact person for both internal and external financial audits including donorcommissioned audits
• Ensures effective steer for asset management with support from the logistics team.
• Maintain overall budget control and monitor cash flows.

Liaising with Local Authorities and Contributing to strategy development and implementation

• Ensures proper management and well-functioning running of day-to-day activities at base level.
• Responsible for liaising and coordinating with local authorities and partners to ensure smooth running of operations. This includes smooth movement of staff at field level, follow-ups on visas as needed.
• Supports and advises on the implementation of the programme strategy in close collaboration with the Country Representative, Programme team.
• Through the steer of the CR, acts as main interlocutor with local authorities, and support Program Managers in information sharing and strategy updates.

Donor Finance Management:

• Contributes to the development of proposals to donors.
• Works closely with the Funding Manager and the donor relation focal points/managers to prepare financial reports to donors according to set deadlines.
• Responsible in ensuring complete audit trail from primary documentation to the accounting system for accurate and rapid donor reporting and general record keeping.
• Responsible for ensuring proper donor contract management in close cooperation with the funding team.

Budget, Financial Accounting and Reporting:

• Verifies budgets prepared by project teams for accuracy and advises on design for optimum monitoring.
• Responsible for ensuring the preparation of the monthly financial reports (Budget versus Actuals) and prepares analyses on a monthly basis or as and when required highlighting major variances for follow up and action by the CR, HPM and Budget holders.
• Responsible for ensuring accuracy and timely submission of month-ends and year-end reports including balance sheet reconciliations.
• Responsible for the preparation and updating of annual budget (Global Budgets & Matrix) and forecast for the country programme.
• Assesses performance of offices in complying with financial standards and ensures adequate internal controls are in place.
• Responsible for ensuring all financial reports month end and year-end are complete and submitted to the CR in a timely fashion for final approval.
• Ensure that monthly BVAs are prepared and shared for approval.
• Provides direct support to the Managers and the programme team on all matters of finance specifically budget preparation, monitoring, control and reporting with a view to ensuring good financial standards.
• Actively participates in the Country Management Team Meetings and contributes to the smooth implementation of the programme goals and objectives.
• Responsible for providing regular updates on budget usage and flexibility to CR and Program Managers.
• Review and endorse the monthly payroll.
• Final technical approval for cash flows, donor proposals and donor reports.

Partners Financial Management

• Lead in the Partners Financial Assessment in coordination with the Partnership Coordinator/Manager and Programme Managers where applicable prior making grants.
• Ensure that Partnership Agreements, MoUs are checked and reviewed in accordance to Oxfam and Donors requirements before CDs signing.
• Ensure the Partners Financial Reports are checked and reviewed following Oxfam and Donors requirements
• Responsible for ensuring that partners are monitored and capacitated as regards to financial management and other financial-related aspects of the partners project implementation.

Team Management:

•  Leads and supports the Finance and logistics in direct line management to work effectively together in their jobs; provides close technical support to finance officer.
•  Responsible for the effective performance management of direct reports, including assessing performance against set objectives and performance Development.
•  Establishes effective relations with the Humanitarian Programme Manager (HPM) & programme coordinators.
•  Provides covers for CD-HPM role as delegated and if needed.

Other

•  Representation with local authorities particularly on operational and procedural issues.
•  Readiness to work with flexibility and take on additional tasks as may be delegated to meet programmatic objectives
•  Eager and required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and women's rights (click here).
•  Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles.