Jobs

Specific Responsibilities:

The selected candidate will be responsible for the efficient functioning of the four sections below:

Bank account:

• Monitor bank balance and insert money transfers from HQ or local partners
• Cut checks, process wires (make payments)
• Assure check delivery to vendors with backups saved (hard copies and scans)
• Keep the checkbooks/stamps safe.

Petty cash:

• Responsible for petty cash, the safe, and all operations related to its supply and disbursements.

 Software:

• Active usage of the financial software, INTACCT.
• Liaising staff to record and reconcile advances via INTACCT.
• Tracking and recording all financial activities in software, INTACCT.
• Reviewing transactions /decline for correction/final approval for execution.
• Coordinate with all staff to keep them accountable for timesheets and expense report submission
• Inserting monthly journal entries ( JEs) projects allocations,
• Respond to colleagues’ comments on the system and communicate their inquiries to the home office.
• Regular communication with finance officer about any new employee to be added to the system, new accounts, project

Accounting and financial closing reports:

• Prepare, verify, and transmit the field office financial reports to HQ on monthly basis.
• Liaise with HQ Finance Officer to respond to questions, make corrections to monthly reports.

HR / Payroll:

• Operator of PC PAIE/ payroll software.
• Insert new employees and extract reports related to personnel such: pay slips, work certificates.
• Responsible for monthly payroll to be prepared and delivered on time.
• Update the legal books

Local hire benefit:

• Preparation of the payroll for staff in Algiers and field sites.
• Prepare the raw material and the yearly data for DAS and 301bis in order to be transferred to the local authorities.